Virtual/Remote Ergonomic Evaluation Steps
While there are many online training opportunities, we recommend you complete the Working From Home Ergonomics training
You will be prompted to completely fill out this form in its entirety.
Upon submission of the form, you will receive a confirmation email and then be directed to schedule your appointment on an external website. Remember that your appointment is not confirmed until you click the Schedule an appointment link on the last page of the form.
If you are requesting a Virtual/Remote Level 2 Ergonomic Evaluation, upload additional measurements and pictures. Additional measurements and pictures are preferred, but not required. The Ergonomic Specialist can walk the employee through obtaining this data at the time of the evaluation, if needed.
The remote evaluation process is very similar to the in person evaluation process aside from the fact that employees need to provide data and information that the Ergonomic Specialist usually obtains during an in-person evaluation.
The Ergonomics Specialist will review the data & information received as quickly as possible and complete the ergonomic evaluation with the employee.
The ergonomics specialist will submit an electronic report (available online) to the employee who should review the report with their supervisor, discuss potential for changes, and implement suggestions.
A follow-up email and/or phone conversation may take place to discuss the report where additional questions can be asked and answered.
Tips for Taking Photos or Videos
Below are tips for taking photos and/or videos. These same tips will be shown again on the ergonomic evaluation request form when the employee is asked to upload.
- Take or have someone take the photos or video as you perform regular, real-time work tasks (while you are actually typing, using the mouse, etc).
- Work and sit and/or stand normally.
- Avoid using a posture that you would not normally use.
- Photos/video should illustrate posture and body position (see example pictures below).
- If certain pictures, angles/sides cannot be obtained, that is fine. Some may be impossible to obtain.
- Obtain at least 2 photos (additional photos are ideal).
Tips for taking photos/video by yourself:
- Set your phone/camera on another chair, table, boxes, etc. and point your camera at yourself/your workstation (selfie mode) and take a video of yourself working.
- Upload the video to your computer and take screenshots to get the pictures being asked for. You can also use the snipping tool (search for snipping tool on your computer).
- Save the pictures and upload where indicated after completing the evaluation request form.
Tips for live MS Teams, Zoom or another video call:
- Place your phone on a different chair, table, boxes, etc. and point your camera at yourself/your workstation (selfie mode) so that the ergonomics specialist can see you while you are working.
- Setting up live video can also look like the profile pictures (right and left side) below.
- Pictures should show the chair, keyboard, mouse, desktop, monitors, etc.
Sample Office Ergonomics Pictures
In the following table, you can see some examples of the type of pictures the Ergonomist will need in order to complete a virtual Ergonomic Evaluation.
Office Ergonomic Pictures
Here are some examples of the types of photos needed for a virtual evaluation
|View from left side||View from right side|
|View of keyboard from above||View of full body from above|
|View of leg clearance||View of chair|